Each of the locations at which you have a vending machine situated, must be setup as a separate customer in MYOB. This is completed in MYOB, by creating a new customer card. The cards should be named in a way that helps you to identify the location of the vending machine, such as:
Bob Jolly Electrical Services, Brunswick, Tea Room
Recording the location address and a contact phone number will help your staff easily locate the site and the vending machine. As this information is available from the handheld device.
Every product that you intend to sell through the vending machines must be setup as an item in MYOB. You will need to enter each item and the price that you sell it at. It is preferable to assign ex-tax pricing to each item. If pricing differs from site to site, set this up under the pricing icon in the Desktop Administrator to indicate relevant ex-tax pricing for each location. Avoid tracking inventory levels in your Accounting System where possible. This will be managed in the Desktop Administrator.
Mobileezy will track your products in individual bays in the vending machines. These bays will first need to be defined in MYOB as jobs in the Jobs List. Each possible bay location must be created as a separate job. As the bays are standardised across vending machines (a bay name being a combination of the row and aisle in the machine), the usual setup is to define jobs as follows:
1A, 1B, 1C, 2A, 2B, 2C etc
|Job Setup in MYOB|
IMPORTANT: Once these configuration items are completed in your Accounting System, it is important to Run the Datalink and then Synchronise the handheld devices to get the information onto the handhelds.