Each of vending machine location must be setup as a separate customer in MYOB. This is completed in MYOB, by creating a new customer card. The cards should be named in a way that helps you identify the vending machine location. For example:
Bob Jolly Electrical Services, Brunswick, Tea Room
Recording the location address and a contact phone number will help your staff easily locate the site and vending machine. This information can be accessed under the card tab of the Mobileezy Handheld Software.
Every product sold through the vending machines must be setup in the MYOB item list. You will need to enter each item and the price that you sell it at. It is preferable to assign ex-tax pricing to each item. If pricing differs from site to site, set this up under the pricing icon in the Desktop Administrator to indicate relevant ex-tax pricing for each location. Avoid tracking inventory levels in your Accounting System where possible. This will be managed in the Desktop Administrator.
Mobileezy will track your products in individual bays in the vending machines. These bays will first need to be defined in MYOB as jobs in the Jobs List. Each possible bay location must be created as a separate job. As the bays are standardised across vending machines (a bay name being a combination of the row and aisle in the machine), the usual setup is to define jobs as follows:
1A, 1B, 1C, 2A, 2B, 2C etc
|Job Setup in MYOB|
IMPORTANT: Once these configuration items are completed in your Accounting System, it is important to Run the Datalink and then Synchronise the handheld devices to get the information onto the handhelds.